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AP/PI
Review Invoice and Payment Process
AP Receives an
"approve to pay" invoice from GAO
Accounts Payable schedules payment based on the PO payment terms and the invoice date.
Subaward PO payment terms are generally “N30” (30 days after invoice date)
Ex. Invoice dated 8/01/15 would pay 8/31/15
If invoice is past due, the payment will be scheduled to pay 7 days from receipt of invoice.
Ex. Invoice dated 8/01/15, received 9/05/15, AP will schedule payment on 9/12/15.
If payment falls on a weekend or holiday, it will be scheduled a day prior.
PReq <$5K?
Payment is processed automatically based on AP’s scheduled payment date.
Payment is not
processed until Receiving information has been entered on the PReq
NO
Receiving NOT Required
YES
Receving Required
Payment sent to Vendor
Step 9
Return to Overview Process
Once all invoices are paid and no further expected, Department and GAO must confirm to Purchasing that subaward PO is complete and ready to close