Previous step

AP/PI 

Review Invoice and Payment Process

AP Receives an

"approve to pay" invoice from GAO

Accounts Payable schedules payment based on the PO payment terms and the invoice date.

 

Subaward PO payment terms are generally “N30” (30 days after invoice date)

Ex.  Invoice dated 8/01/15 would pay 8/31/15

 

If invoice is past due, the payment will be scheduled to pay 7 days from receipt of invoice.

Ex.  Invoice dated 8/01/15, received 9/05/15, AP will schedule payment on 9/12/15. 

If payment falls on a weekend or holiday, it will be scheduled a day prior.

PReq <$5K?

Payment is processed automatically based on AP’s scheduled payment date.

Payment is not

processed until Receiving information has been entered on the PReq

u14_seg0

u16_seg0

u18_seg0 u18_seg1

NO

Receiving NOT Required

u20_seg0 u20_seg1

YES

Receving Required

Payment sent to Vendor

u24_seg0 u24_seg1

u26_seg0 u26_seg1

Step  9

Return to Overview Process

Once all invoices are paid and no further expected, Department and GAO must confirm to Purchasing that subaward PO is complete and ready to close

u34_seg0